Our comment to protecting your privacy.
The Ontario Woodlot Association respects the privacy of our members, partners and other individuals who seek out our services and products. As part of our commitment to protecting your privacy, we adhere to all legislative requirements, and we will employ our best efforts to ensure that the information you provide to us will be safeguarded, and used only for the intended purpose.
Why we need to collect the information?
Any personal information collected is done with your consent, and by sharing your personal information with us, we will be able to provide you with the information, services, and products that best meets your needs. The information provided may be used for one or more of the following reasons:
- To process your membership application;
- To contact you to renew your membership;
- To provide you with the benefits of membership;
- To provide you with notification of meetings, events, workshops, products, services or programs;
- To advise and seek your support about issues being advocated by the association;
- To seek your feedback and survey your needs as a member in regards to our web site, newsletter, services, and products delivered by the association;
- To disclose to the association’s member chapters (contact information only); and
- To respond to your information requests.
We may share aggregate information, but not individual information, about our members with others in the interest of improving member services; improve or design new products, services, or programs; or to enhance the association’s overall effectiveness in delivering its stated goals and objectives.
What we will not do with your personal information.
We do not sell our membership list to anyone. Nor, do we share or trade this information with others that may use it to contact you about their own products or services.
Web site and electronic commerce.
We will strive to protect the privacy of those who visit, browse, or use our Web site(s) at and . For example, we do not collect information on those individuals who access the Web site; we do not make e-mail addresses available to other organizations; and the information you provide to us on-line will only be used to provide you with the information that you have requested.
Like all web servers, certain information is logged about each visit to the site. For example, the address of your Internet provider, your operating system and browser service, the date and time of your visit, the pages and files you visited or downloaded, the web site that linked you to our site, and the search engine and keyword ‘word’ used to find our site. This information is summarized into aggregate reports and is used to provide us with a means in determining if the content and services available on our Web site(s) is meeting the association’s goals and objectives.
The links to third party Web sites from our site(s) are provided solely as a convenience to you. Please be advised that we are not responsible for the privacy practices of other sites and we recommend that you read the privacy statements of each site you visit.
Safeguarding your information.
We will protect your personal information by maintaining the appropriate technical and organizational safeguards against loss, theft, unauthorized access and disclosure.
Accessing, retention and ensuring the accuracy of your information.
We will strive to keep your information as accurate, complete and up to date as possible. You may ask to see that information to ensure its accuracy and have it amended as appropriate. The information will only be retained for only as long as it is needed, or as required by law.
Withdrawing your consent.
At any time a member, partner or individual can refuse to provide personal information or may withdraw their consent for us to keep or use the information they have provided us. Should the occasion arise, and you wish to be removed from selected, or all of our contact lists, please contact the association’s Chief Privacy Officer (see contact information below). Note – you should be aware that in such cases, this might limit the association’s ability to provide you with the necessary services to meet your needs.
We will periodically review this policy and may make revisions as necessary. Please visit our Web site to view our most up-to-date privacy practices or request a copy from our Chief Privacy Officer (see contact information below).
Who to contact?
Should you feel that we are not complying with the principles of the privacy legislation, or have any questions relating to our privacy policies or practices, please contact the association’s Chief Privacy Officer:
Eric Thompson RPF, Executive Director
Ontario Woodlot Association
10 Campus Dr., Unit 4
Telephone at 613-713-1525